“Action is the foundational key to all success.” – Pablo Picasso
Productivity is what drives businessmen to work harder each day. The rise or the fall of your business would be determined by the kind of output that you have per day. Handling a business is one thing – managing a team is another. You would have to juggle between your core tasks and checking up on your team.
Tracking and dealing with slackers who made the week unproductive could take time, but is essential in keeping your team working at the right pace.
We at Onehalf would like to share how we increased our efficiency and produced quality results while keeping not just our clients—but our also team—happy.
LEAD BY EXAMPLE
Being a boss is not an excuse to be late and be constantly out of the office. Your employees’ performance reflects how you let them perceive yours. You have to lead by example. That is why a good boss is also a good leader.
Always be on time and attend important meetings.
Setting the bar for your team and creating good standards for your company will help boost their confidence and produce better output.
TECHNOLOGY BREEDS COMMUNICATION
Lack of communication produces an unhealthy working environment, thus creating low morale, and eventually affecting the rest of the hardworking staff.
Creating an online means of communication through applications like Skype where employees and managers could easily discuss strategies and concerns, instantly breaks the communication barrier. Knowing that you could instant message anyone in the management team to air your queries and get immediate feedback will help employees perform their tasks much better and faster. Utilizing technology to reach out to team members can eliminate progress delays no matter the location.
Online sites like Teamwork.com and Wunderlist can help your project management. Employees could easily track their current, pending and incoming tasks thus relaying information instantly, giving more time to focus and work on their jobs. You could also use these applications to evaluate their KPIs like planned utilization versus actual utilization. These figures could help you get a clearer picture of how your employees are doing rather than just monitoring them during operations.
Getting insights from your team from time to time will also help you understand how they handle their work, what their priorities are, and what drives them. An honest and open conversation is always effective.
ELIMINATE REPETETIVE TASKS
Holding weekly meetings would seem helpful at the beginning, but eventually, this will eat up your time and take your focus away from the important parts of the job. Save on time by holding meetings when they are only necessary, when there are urgent matters to be discussed, and when decisions are to be made. Also, give them the choice to decline to attend especially when their tasks are critical. Be aware that your team’s time is already spoken for with the tasks that they have to work on.
As it happens, when the workload becomes an unending list of tasks, it is often that an employee loses their focus especially when juggling multiple projects. Help your team evaluate, analyze and break down their operation to reestablish their priorities and keep them motivated.
To avoid constant explanation about a project process, create video tutorials using Youtube or Vimeo. Also, try to develop written systems and procedures to help identify the weak points of your business process. Establishing a standard operation will gradually help improve and simplify procedures over time.
RECOGNITION IS THE BIGGEST MOTIVATOR
Avoid micromanaging. This will just get in a way of employees’ procedures because they will lose focus on the tasks that they are handling. Always remember that everyone in your team is there because they are capable to do the job at hand. Give them the proper instructions then step away. If they committed an error, approach them and discuss the problem. Then move on to keep the process going. Upon completing their tasks, recognize their efforts especially when it is warranted.
Try to set short- and long-term goals that are attainable. Delegate tasks to your staff and let them participate in establishing ways to improve and reach your target results. Regular feedback and support is also a great way to achieve and complete your to-do list.
Develop leaders within your team. Always encourage them to be independent and have them consult you for suggestions that would help improve your procedures. This will enhance their skills and boost their confidence. Encourage them to take charge and let them take the wheel from time to time. This will ensure your team that they will grow as skilled professionals.
Lastly, hold team building activities. This will help build collaboration and trust among members which will eventually reflect how they do their workload. It may sound funny but employees who can laugh together will do great work together. It is important that your team embodies people who are capable of trust and are always reliable.
READY, SET, IMPROVE
Better team productivity is driven by trust and support.
Always keep in mind that you are working with people.
Be ready with alternative tools.
Constantly talk to your team. Be one with the team. Share with them the game plan and be open for suggestions.
And do not forget to say thank you. A simple gesture like that coming from a boss will go a long way and will help your team be more productive and be happier.